Ministry for Culture and Heritage Annual Report 2007

Statement of Objectives and Service Performance for the Year Ended 30 June 2007

Vote Arts, Culture and Heritage

Output: Heritage Services

Description

This output involves:

the research, writing and publication of New Zealand history and reference works, including Te Ara, the Encyclopedia of New Zealand;
the administration of grants and the provision of advice in New Zealand history;
the management of national monuments, war and historic graves;
the administration of legislation relating to commemorative days and to the symbols and emblems of New Zealand sovereignty;
the administration of the Government Exhibition Indemnification Scheme; and
the administration of the Antiquities Act 1975.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Historical Publications and Administrative Services

Performance target for 2006/07	Actual performance
*Historical Publications*
Te Ara – The Encyclopedia of New Zealand
Four additional regions in the ‘Places' theme of Te Ara will be completed by 30 June 2007.	Four entries were launched: Manawatū–Horowhenua on 24 July 2006 Canterbury on 14 September 2006 South Canterbury on 28 February 2007, and Wairarapa on 29 March 2007. In addition, production of the Wellington entry was nearly completed at year end (The entry was launched 9 July 2007). Work on the Volcanic Plateau, Wanganui, Southland and Auckland entries was advanced.
The ‘Bush' theme will be completed by 30 June 2007.	Achieved – The launch event took place in Wellington on 24 September 2007.
New Zealand History
80% of historical projects completed meet the time criteria.	All completed projects met time criteria.
100% of historical projects completed meet content criteria.	All completed projects met content criteria.
Publish at least 12 new features during the year on NZHistory.net.nz.	24 new features were published on the site.
80% of NZHistory.net.nz features completed meet time criteria.	All completed projects met time criteria.
100% of NZHistory.net.nz features completed meet content criteria.	All completed projects met content criteria.
Integrate treatyofwaitangi.govt.nz into NZHistory.net.nz.	The revised site went live as part of NZHistory.net.nz in February 2007. Additional follow-on work is being done to incorporate the Treaty of Waitangi and NZHistory.net.nz content.
*Heritage Property Management*
4,188 war graves, 80 historic graves and 16 national monuments will be maintained in accordance with the agreed programme.	Achieved.
The National War Memorial and five overseas war memorials will be managed and maintained in accordance with the agreed programme.	Achieved – Management and maintenance of the National War Memorial and the five overseas memorials at Gallipoli, Longueval, Graventafel, Messines and Le Quesnoy was carried out according to the agreed work programme.
All site inspections to determine necessary maintenance will be undertaken in accordance with an agreed schedule.	All site inspections were undertaken in accordance with the agreed schedule.
At the conclusion of scheduled maintenance all sites will be in a good state of repair with inscriptions legible and stonework intact.	Achieved.
90% of all contracts over $1,000 for capital works and maintenance within New Zealand will comply with agreed criteria as set out in the 2006/07 Output Plan.	All contracts let complied with the agreed criteria.
*Symbols of New Zealand Sovereignty*
100% of submissions to Minister in relation to the Flags, Emblems and Names Protection Act 1981 will be accepted.	Achieved.
*Commemorating Waitangi Day Fund*
No justified complaints will be received concerning administration of the fund.	Achieved.
*Administering the Government Exhibition Indemnification Scheme*
An estimated five indemnifications will be established and administered during the year.	Three indemnifications were established and administered during the year.
100% of indemnifications established and administered will meet the timing requirements of the applicant.	100% of indemnifications established and administered met the applicant’s timing requirements.
100% of indemnifications will comply with the policy guidelines for the scheme.	All indemnifications complied with the policy guidelines for the scheme.
*Antiquities Act (now Protected Objects Act)*
150 (the estimated range is 120 to 180) applications made under the Antiquities Act 1975 completed.	117 applications made under the Antiquities Act 1975 were completed.
An estimated 50 export certificates for antiquities will be issued (estimated range 40 to 60).	51 export certificates for antiquities were issued.
An estimated 50 determinations on the custody of newly found artefacts will be made (estimated range 40 to 60).	36 determinations on the custody of newly found artefacts were made.
An estimated 50 collectors of artefacts will be registered (estimated range 40 to 60).	147 collectors of artefacts were registered.
No decisions will be overturned through the appeal process.	No decisions were overturned through the appeal process.

Financial Performance

(Figures are GST exclusive)

	2006/07	2006/07
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	7,007	7,007	-
Other Revenue	218	244	(26)
Total Revenue	7,225	7,251	(26)
Total Expenses	(6,510)	(7,251)	741
Net Surplus/(deficit)	715	-	715

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Output: International Cultural Diplomacy

Description

This output involves the management of the Cultural Diplomacy International Programme including the co-ordination of a cross-agency steering group comprising the Ministry of Foreign Affairs and Trade, Tourism New Zealand and New Zealand Trade and Enterprise.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Performance target for 2006/07	Actual performance
The approved projects will be funded and completed on time and within the approved budget.	Projects approved by Ministers for year three of the programme were funded and completed on time and within the approved budget.
An estimated five briefing reports for the year will be provided to Ministers on the overall programme of activity and allocation of funding for individual cultural diplomacy projects.	Eleven reports were provided to Ministers on the overall programme of activity and seeking approval for allocation of funding for projects.
An estimated three briefing reports for the year will be provided to the Minister reporting on progress in implementing the programme and outcomes of funded activity.	Seven briefing reports were provided to the Minister reporting on progress in implementing the programme and outcomes of funded activity.
The cross-agency steering group will rate the Ministry’s management of the programme as good or better.	The evaluation by Steering Group agencies of the Ministry’s role as lead agency for the CDIP throughout 2006/07 will be incorporated into the evaluation of the first three years of the Programme (July 2004 to June 2007), which Cabinet has directed be submitted to the Minister for Arts, Culture and Heritage and the Minister of Foreign Affairs by December 2007.

The third year of the Cultural Diplomacy International Programme (CDIP) has seen funding provided to a range of projects aimed at showcasing our talents in arts and culture to enhance our profile as a country, as well as boosting our economic, trade, tourism, diplomatic and cultural interests.

A breakdown of the cost of operating the programme and of the initiatives funded is as follows:

	$000
Ministry for Culture and Heritage administrative costs	127
Ministry of Foreign Affairs and Trade administrative costs	35
Initiatives funded	3,422
Total	3,584

Breakdown of initiatives funded
China – five documentaries (made by Natural History New Zealand) on aspects of New Zealand for screening on China Central Television (CCTV), DVD giveaways, promotion	620
China – interactive exhibition (created by Te Papa) for showing in shopping malls over two months; cultural performers, ancillary events and diplomatic post support	2,088
Chile – design and construction of the Plaza Nueva Zelandia	124
France – festival of New Zealand writers	25
Philippines – participation by New Zealand musicians and actors at New Zealand week	15
Study into the use of the internet for cultural diplomacy	18
Vietnam – an exhibition of photographs, subsequently shown in Singapore and Hong Kong	65
London – contribution to the dedication ceremony for the New Zealand Memorial in Hyde Park	200
Sydney – statue of New Zealand Soldier on ANZAC Bridge	263
DVD of short film for Taiwan, Korea and Japan	4
Initiatives Funded	3,422

Financial Performance

(Figures are GST exclusive)

	2006/07	2006/07
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	3,615	3,615	-
Other Revenue	-	-	-
Total Revenue	3,615	3,615	-
Total Expenses	(3,584)	(3,615)	31
Net Surplus/(deficit)	31	-	31

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Output: Policy Advice and Grants Administration

Description

This output involves:

the provision of policy advice on arts, culture, heritage and broadcasting issues, as determined in consultation with Ministers, including legislation, major policy proposals, and developments and initiatives which have significance to the arts, culture, heritage and broadcasting sectors;
the management and disbursement of payments to a number of arts, culture, heritage and broadcasting sector agencies, and the monitoring of the Crown’s interests in these organisations; and
the provision of negotiated services to Ministers, including the preparation of replies to ministerial correspondence, and general services which assist Ministers in discharging their portfolio obligations to Parliament.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

POLICY ADVICE

Performance target for 2006/07	Actual performance
Briefing Reports
An estimated 260 briefing reports will be provided during the year to Ministers on significant issues in the arts, culture, heritage and broadcasting sectors, developments in the portfolios, and relevant policy proposals by other departments.	261 briefing reports were provided during the year to Ministers on significant issues in the arts, culture, heritage and broadcasting sectors, developments in the portfolios, and relevant policy proposals by other departments.
100% of briefing reports will meet the deadlines set by the Ministers' offices.	Achieved.
Ministers will rate, on an annual basis, the Ministry's performance in providing briefing reports as good or better.	Feedback was sought from Ministers and, where provided, the Ministry was rated as good to very good.
*Submissions to Cabinet / Cabinet Committees*
An estimated 25 Cabinet or Cabinet Committee submissions will be provided during the year to Ministers.	55 Cabinet or Cabinet Committee submissions were provided during the year to Ministers.
100% of submissions will meet Cabinet Office deadlines.	Not achieved, 15% of submissions did not meet Cabinet Office deadlines.
An estimated 55 Cabinet or Cabinet Committee submissions of other government departments will be contributed to.	58 Cabinet or Cabinet Committee submissions of other government departments were contributed to.
Ministers will rate, on an annual basis, the Ministry's performance in providing submissions to Cabinet/Cabinet Committees as good or better.	Feedback was sought from Ministers and, where provided, the Ministry was rated as good to very good.
*Sets of Speech Notes*
An estimated 90 sets of speech notes will be provided during the year to Ministers.	The Ministry supplied 147 sets of draft speeches.
100% of sets of speech notes will meet the deadlines set by the Ministers' offices.	Achieved.
Ministers will rate, on an annual basis, the Ministry's performance in providing sets of speech notes as good or better.	Feedback was sought from Ministers and, where provided, the Ministry was rated as good to very good.

GRANTS ADMINISTRATION

Performance target for 2006/07	Actual performance
Crown payments for Non-departmental Output Expenses, Other Expenses, and Capital Contributions will be disbursed to at least 18 organisations during the year. All payments will be made in accordance with instructions and conditions governing payment.	Crown payments for Non-departmental Output Expenses, Other Expenses, and Capital Contributions were disbursed to 18 organisations during the year. All payments were made in accordance with instructions and conditions governing payment except payments scheduled for 2 April. The schedule had been signed off but our systems did not provide for full follow-up to check on payment transmission. This has been rectified.
The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the responsible Ministers. All agreements will be completed by 31 July 2006, unless a formal extension is agreed to by the relevant Minister.	Most agreements for 2006/07 were completed by 31 July 2006. In all instances where this was not the case, the relevant Minister had approved an interim agreement allowing for an extension of time to complete the memoranda of understanding.
An estimated 140 briefing reports on agency performance and issues related to agency operations will be provided during the year to Ministers.	225 briefing reports on agency performance and issues related to agency operations were provided to Ministers.
Advice and assistance to recipients of Crown payments will be provided as required.	Advice and assistance was provided as required.
Advice and assistance provided will be rated as satisfactory or better by 90% of respondents.	All funded agencies were asked to provide feedback on advice provided. The feedback received has provided both positive comment and opportunities for the Ministry to enhance its advice and assistance.

MINISTERIAL SERVICING

Performance target for 2006/07	Actual performance
*Ministerial Correspondence*
An estimated 500 draft replies to ministerial correspondence will be provided during the year.	747 draft replies to ministerial correspondence were provided during the year.
Unless otherwise agreed with Ministers, 90% of draft replies will be provided within 15 working days of receipt.	Not achieved, 78% provided within 15 working days.
Unless otherwise agreed with Ministers, 100% of draft replies will be provided within 20 working days of receipt.	Not achieved, 85% provided within 15 working days.
Ministers will rate, on an annual basis, the Ministry's performance in providing draft replies to ministerial correspondence as good or better.	Feedback has been sought and, where provided, the Ministry was rated as good to very good.
*Questions in the House*
An estimated 200 draft responses to questions in the House will be provided during the year.	234 draft responses to questions in the House were provided during the year.
100% of draft responses will meet the deadlines set by the Ministers' offices.	100% of draft responses meet the deadlines set by the Ministers' offices.
Ministers will rate, on an annual basis, the Ministry's performance in providing responses to questions in the House as good or better.	Feedback was sought from Ministers and, where provided, the Ministry was rated as good to very good.

Financial Performance

(Figures are GST exclusive)

	2006/07	2006/07
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	5,201	5,201	-
Other Revenue	354	364	(10)
Total Revenue	5,555	5,565	(10)
Total Expenses	(5,129)	(5,565)	436
Net Surplus/(deficit)	426	-	426

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Vote Sport and Recreation

Output: Purchase Advice and Monitoring of Sport and Recreation Crown Entities

Description

This output involves the provision of purchase advice to and monitoring of sport and recreation Crown entities on behalf of the Minister for Sport and Recreation.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Performance target for 2006/07

Actual performance

An estimated 10 briefing reports will be provided
during the year.

15 briefing reports were provided for the 12-month period to 30 June 2007.

Crown payments for Non-departmental Output Expenses, Benefits and Other Unrequited Expenses, and Other Crown Expenses will be disbursed to at least two organisations during the year. All payments will be made in accordance with instructions and conditions governing payment.

Crown payments for Non-departmental Output Expenses, Other Expenses, and Capital Contributions were disbursed to 18 organisations during the year. All payments were made in accordance with instructions and conditions governing payment except payments scheduled for 2 April. The schedule had been signed off but our systems did not provide for full follow-up to check on payment transmission. This has been rectified.

The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the Minister. All agreements will be completed by 31 July 2006, unless a formal extension is agreed to by the Minister.

Achieved.

Advice and assistance to recipients of Crown payments will be provided as required.

Advice and assistance provided.

Advice provided will be rated as satisfactory or better by all respondents.

Recipients were asked to provide feedback on advice provided. The feedback received was rated as satisfactory or better and included both positive comment and opportunities for the Ministry to enhance its advice.

The Minister will rate, on an annual basis, the Ministry's performance in providing purchase advice and monitoring as good or better.

Feedback was sought from the Minister and the Ministry was rated as good to very good.

Financial Performance

(Figures are GST exclusive)

	2006/07	2006/07
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	98	98	-
Other Revenue	-	-	-
Total Revenue	98	98	-
Total Expenses	98	98	-
Net Surplus/(deficit)	-	-	-