Ministry for Culture and Heritage Annual Report 2006

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Statement of Objectives and Service Performance for the Year Ended 30 June 2006

Vote Arts, Culture and Heritage

Output: Heritage Services

Description

This output involves:

the research, writing and publication of New Zealand history and reference works, including Te Ara, the Encyclopedia of New Zealand;
the administration of grants and the provision of advice in New Zealand history;
the management of national monuments, war and historic graves;
the administration of legislation relating to commemorative days and to the symbols and emblems of New Zealand sovereignty;
the administration of the government exhibition indemnification scheme; and
the administration of the Antiquities Act 1975.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Historical Publications and Administrative Services

Dictionary of New Zealand Biography (DNZB)

Performance target in 2005/06 Statement of Intent	Actual performance
Electronic publication of DNZB volumes I–V to be maintained by two updates.	Electronic publication of DNZB Volumes was maintained with one update in July 2005 and a second in April 2006. A total of 171 new images and captions were added to the site.

Te Ara, the Encyclopedia of New Zealand

Performance target in 2005/06 Statement of Intent	Actual performance
Four regional entries of the ‘Places’ theme of Te Ara will be launched by 31 December 2005.	Four regional entries, two on the Bay of Plenty and two on Northland were launched in December 2005. Entries on Manawatu and Canterbury were also completed, but not launched.
The ‘Earth, Sea and Sky’ theme will be launched by 30 June 2006.	The ‘Earth, Sea and Sky’ theme was launched by the Prime Minister on 12 June 2006.

New Zealand History

Performance target in 2005/06 Statement of Intent	Actual performance
Undertake at least 20 historical projects (seven projects will be completed during the year).	A total of 20 projects were in the process of being researched and written at the end of the year; 11 projects were completed during the year.
80% of historical projects completed meet time criteria.	95% of projects met time criteria.
100% of historical projects completed meet content criteria.	100% of projects met content criteria.
Publish at least two new features on NZHistory.net.nz.	Nine new features were added to NZHistory.net.nz.
80% of NZHistory.net.nz features completed meet time criteria.	100% of features met time criteria.
100% of NZHistory.net.nz features completed meet content criteria.	100% of features met content criteria.

Heritage Property Management

Performance target in 2005/06 Statement of Intent	Actual performance
4,188 war graves, 80 historic graves and 16 national monuments will be maintained in accordance with the agreed programme.	All graves and monuments were maintained in accordance with agreed programme.
The National War Memorial and five overseas war memorials will be managed and maintained in accordance with the agreed programme.	The National War Memorial was managed and maintained in accordance with the agreed programme. Horticultural and structural maintenance was carried out at the five overseas memorials in accordance with the agreement with the Commonwealth War Graves Commission.
All site inspections to determine necessary maintenance will be undertaken in accordance with an agreed schedule.	A full year’s cycle of six inspection tours was completed, covering Canterbury, Otago, Hawkes Bay, Nelson/Marlbourough/West Coast, Southland and Auckland.
At the conclusion of scheduled maintenance all sites will be in a good state of repair with the inscriptions legible and stonework intact.	The agreed annual maintenance programme was completed within budget, on time and to the required standard of workmanship. All sites were in a good state of repair, with the inscriptions legible and the stonework intact.
90% of all contracts over $1,000 for capital works and maintenance within New Zealand will comply with agreed criteria as set out in the 2005/06 Output Plan.	All contracts let complied with the agreed criteria.
Special projects will be managed in accordance with the agreed programme.	The design for the New Zealand Memorial in London gained planning approval from authorities in London and the bronze standards were completed and shipped to London. Cabinet approved the transfer of land in order to create a National Memorial Park and work commenced to investigate options for the alignment of the adjacent road. The Korean War Memorial was completed in time to be unveiled by the Prime Minister in November during her visit to Korea for APEC.

Symbols of New Zealand Sovereignty

Performance target in 2005/06 Statement of Intent	Actual performance
100% of submissions to Minister in relation to the Flags, Emblems and Names Protection Act 1981 will be accepted.	All five submissions forwarded to the Minister and the Associate Minister for consideration under the Flags, Emblems and Names Protection Act 1981 were accepted. The submissions all dealt with approving the use of the word ‘Royal’.

Commemorating Waitangi Day Fund

Performance target in 2005/06 Statement of Intent

Actual performance

No justified complaints will be received concerning administration of the Fund.

No justified complaints were received concerning the administration of the Fund.

55 grants were made, out of a total of 57 applications received.

Administering the Government Exhibition Indemnification Scheme

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated five indemnifications will be established and administered during the year.	One deed of indemnity was completed. This was for an exhibition at Te Papa of works by John Constable.
100% of indemnifications established and administered will meet the timing requirements of the applicant.	Achieved.
100% of indemnifications will comply with the policy guidelines for the scheme.	Achieved. Due to the total value of the Constable works, Cabinet approval was required to extend the limits of the scheme.

Antiquities Act

Performance target in 2005/06 Statement of Intent	Actual performance
150 (the estimated range is 120 to 180) applications made under the Antiquities Act 1975 completed:
an estimated 50 export certificates for antiquities will be issued (estimated range 40 to 60)	43 applications to export antiquities were processed, and 41 were issued with export certificates. Of those, 25 were for permanent export and 16 were for temporary export.
an estimated 50 determinations on the custody of newly found artefacts will be made (estimated range 40 to 60)	During the year the custody of 18 artefacts was determined after consultation with museums and iwi.
an estimated 50 collectors of artefacts will be registered (estimated range 40 to 60)	The Ministry registered 170 collectors of artefacts this year.
No decisions will be overturned through the appeal process.	No antiquities decisions were overturned through the appeals process.

Financial Performance

(Figures are GST exclusive)

	2005/06	2005/06
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	4,848	5,240	(392)
Other Revenue	246	305	(59)
Total Revenue	5,094	5,545	(451)
Total Expenses	(4,951)	(5,545)	594
Net Surplus/(deficit)	143	0	143

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Output: International Cultural Diplomacy

Description

This output involves the management of the Cultural Diplomacy International Programme including the co-ordination of a cross-agency steering group comprising the Ministry of Foreign Affairs and Trade, Tourism New Zealand and New Zealand Trade and Enterprise.

Quantity, Quality and Timeliness

Performance target in 2005/06 Statement of Intent	Actual performance
The approved projects will be funded and completed on time and within the approved budget.	100% of the approved projects were funded and completed on time and within approved budget.
An estimated five briefing reports will be provided to Ministers on the overall programme of activity and allocation of funding for individual cultural diplomacy projects.	Ten briefing reports were provided.
An estimated three briefing reports will be provided to the Minister reporting on progress in implementing the programme and outcomes of funded activity.	Five briefing reports were provided.
The cross-agency steering group will rate the Ministry’s management of the programme as good or better.	Achieved.

The second year of the Cultural Diplomacy International Programme has seen funding provided to a range of projects aimed at showcasing our talents in arts and culture to enhance our profile as a country as well as boosting our economic, trade, tourism, diplomatic and cultural interests. A breakdown of the cost of operating the programme and of the initiatives funded is as follows:

	$ 000
Ministry for Culture and Heritage administrative costs	173
China Research	4
Initiatives funded	1,407
	1,584
Breakdown of initiatives funded
Final costs associated with New Zealand government’s gift of photographic artworks to the new Musée du Quai Branly, Paris.	2
New Zealand Symphony Orchestra performances in the UK, Europe and at the World Expo in Aichi, Japan.	178
Distribution of a youth-focused music DVD to contribute to developing relations with South East Asian countries.	8
Final costs of post-Aichi cultural activities in Japan.	8
Performances at Commonwealth Heads of Government Meeting by Ngati Ranana.	8
Performances by Kahurangi at New Zealand festivals in Bangkok and Singapore.	49
Design and production of a series of five documentaries for broadcasting in China in 2006/07.	613
Design of an exhibition by Te Papa for touring in China in 2006/07.	181
Film festival in Japan.	162
Cultural activity to support the opening for the New Zealand Concept Centre in Hong Kong.	70
Film festival in Korea.	93
Film festival in Taiwan.	35
	1,407

Financial Performance

(Figures are GST exclusive)

	2005/06	2005/06
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	2,869	3,100	(231)
Other Revenue	0	2	(2)
Total Revenue	2,869	3,102	(233)
Total Expenses	1,576	3,102	1,526
Net Surplus/(deficit)	1,293	0	1,293

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Output: Policy Advice and Grants Administration

Description

This output involves:

the provision of policy advice on arts, culture, heritage and broadcasting issues, as determined in consultation with Ministers, including legislation, major policy proposals, and developments and initiatives which have significance to the arts, culture, heritage and broadcasting sectors;
the management and disbursement of payments to a number of arts, culture, heritage and broadcasting sector agencies, and the monitoring of the Crown’s interests in these organisations; and
the provision of negotiated services to Ministers, including the preparation of replies to ministerial correspondence, and general services which assist Ministers in discharging their portfolio obligations to Parliament.

Quantity, Quality and Timeliness

Policy Advice

Briefing Reports

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated 280 briefing reports will be provided during the year to Ministers on significant issues in the arts, culture, heritage and broadcasting sectors, developments in the portfolios, and relevant policy proposals by other departments.	299 briefing reports were provided
100% of briefing reports will meet the deadlines set by the Ministers’ offices.	100% met the required deadlines
Ministers will rate, on an annual basis, the Ministry’s performance in regard to briefing reports provided as good or better.	The Minister for Arts, Culture and Heritage and Associate Minister Okeroa rated the quality and timeliness of briefing reports and policy advice received during the year as ‘very good’. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister Tizard, no concerns were expressed regarding the services received.

Submissions to Cabinet/Cabinet Committees

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated 35 Cabinet or Cabinet Committee submissions will be provided during the year to Ministers.	40 Cabinet or Cabinet Committee submissions were provided
100% of submissions will meet Cabinet Office deadlines.	74% of submissions met Cabinet office deadlines
An estimated 75 Cabinet or Cabinet Committee submissions of other government departments will be contributed to.	70 Cabinet submissions of other government departments were contributed to.
Ministers will rate, on an annual basis, the Ministry’s performance in regard to submissions to Cabinet/Cabinet Committees provided as good or better.	The Minister for Arts, Culture and Heritage rated the quality and timeliness of Cabinet and Cabinet Committee submissions received during the year as ‘very good’. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Ministers for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Sets of Speech Notes

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated 90 sets of speech notes will be provided during the year to Ministers.	120 sets of speech notes were provided.
100% of sets of speech notes will meet the deadlines set by the Ministers’ offices.	100% of sets of speech notes met the required deadlines.
Ministers will rate, on an annual basis, the Ministry’s performance in regard to sets of speech notes provided as good or better.	The Minister for Arts, Culture and Heritage and Associate Minister Okeroa rated the quality and timeliness of sets of speech notes received during the year as either ‘very good’ or ‘good’. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister Tizard, no concerns were expressed regarding the services received.

Grants Administration

Performance target in 2005/06 Statement of Intent

Actual Performance

Crown payments for Non-Departmental Output Expenses, Other Expenses, and Capital Contributions will be disbursed to at least 20 organisations during the year.

Payments made to 22 organisations by the Ministry on behalf of the Crown to arts, culture, heritage and broadcasting sector agencies during 2005/06 matched the respective annual appropriations.

All payments will be made in accordance with instructions and conditions governing payment.

All payments were made in accordance with instructions and conditions governing payment.

Refer to the Statement of Non-Departmental Expenditure and Appropriations for a summary of disbursements made during the year.

The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the responsible Ministers. All agreements will be completed by 31 July 2005, unless a formal extension is agreed to by the Minister.

Monitoring of recipients of Crown funding through Vote Arts, Culture and Heritage during 2005/06 was carried out in accordance with the monitoring regimes agreed with the Minister for Arts, Culture and Heritage and the Minister of Broadcasting. All memoranda of understanding were completed to agreed standard and timeframe.

An estimated 140 briefing reports on agency performance and issues related to agency operations will be provided during the year to Ministers.

218 briefing reports were provided to Ministers on agency performance and issues relating to agency operations

100% of briefing reports provided met the required deadlines.

Advice and assistance to recipients of Crown payments will be provided as required.

The Ministry had frequent contact with each of the recipients of Vote funding during the course of the year. Ministry personnel were active in assisting agencies in the preparation of 2006/07 Estimates documentation and 2006/07 memoranda of understanding with Ministers. Advice in response to other requests for information from funding recipients was provided as required.

Advice provided will be rated as satisfactory or better by 90% of respondents.

A letter was sent to each organisation at the end of the year requesting feedback regarding dissatisfaction, if any, with the advice or assistance received from the Ministry during the year. No significant concerns about the quality of advice or assistance provided by the Ministry during the year, or the Ministry’s monitoring performance were raised in the responses received.

Ministerial Servicing

Ministerial Correspondence

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated 500 draft replies to ministerial correspondence will be provided during the year.	626 draft letters were provided
Unless otherwise agreed with Ministers, 90% of draft replies will be provided within 15 working days of receipt.	64% of draft responses were provided within 15 working days of receipt
Unless otherwise agreed with Ministers, 100% of draft replies will be provided within 20 working days of receipt.	80% of draft responses were provided within 20 working days of receipt
Ministers will rate, on an annual basis, the Ministry’s performance in regard to draft replies to Ministerial correspondence provided as good or better.	The Minister for Arts, Culture and Heritage rated the quality and timeliness of items of draft Ministerial correspondence received during the year as ‘very good’. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Ministers for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Questions in the House

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated 150 draft responses to questions in the House will be provided during the year.	97 draft answers were provided.
100% of draft responses will meet the deadlines set by the Ministers’ offices.	100% of replies met the deadlines set by Ministers’ offices.
Ministers will rate, on an annual basis, the Ministry’s performance in regard to draft responses to questions in the House provided as good or better.	The Minister for Arts, Culture and Heritage rated the quality and timeliness of draft responses to questions in the House received during the year as ‘very good’. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Ministers for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Financial Performance

(Figures are GST exclusive)

	2005/06	2005/06
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	4,369	4,722	(353)
Other Revenue	203	121	82
Total Revenue	4,572	4,843	(271)
Total Expenses	(4,461)	(4,843)	382
Net Surplus/(deficit)	111	0	111

Explanations of major variances are provided in Note 13 of Notes to the Financial Statements.

Vote Sport and Recreation

Output: Purchase Advice and Monitoring of Sport and Recreation Crown Entities

Description

This output involves the provision of purchase advice to and monitoring of sport and recreation Crown entities on behalf of the Minister for Sport and Recreation.

Quantity, Quality and Timeliness

Performance target in 2005/06 Statement of Intent	Actual Performance
An estimated ten briefing reports will be provided during the year.	23 briefing reports were provided to the Minister during the year.
Crown payments for Non-Departmental Output Expenses, Benefits and Other Unrequited Expenses, and Other Crown Expenses will be disbursed to at least two organisations during the year.	Payments made by the Ministry on behalf of the Crown to the two sport and recreation sector agencies (Sport and Recreation New Zealand (SPARC) and New Zealand Sports Drug Agency (NZSDA) during 2005/06 matched the respective appropriations.
All payments will be made in accordance with instructions and conditions governing payment.	Payments were made in accordance with instructions and conditions governing payment. Refer to the Statement of Non-Departmental Expenditure and Appropriations for a summary of disbursements made during the year.
The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the Minister. All agreements will be completed by 31 July 2005, unless a formal extension is agreed to by the Minister.	Monitoring of recipients of Crown funding through Vote Sport and Recreation during 2005/06 was carried out in accordance with the monitoring regime agreed with the Minister for Sport and Recreation. SPARC and NZSDA met all the reporting requirements of the regime. Memoranda of understanding for SPARC and NZSDA were completed to agreed standard and timeframe.
Advice and assistance to recipients of Crown payments will be provided as required.	Ministry personnel were active in assisting agencies in the preparation of 2006/07 Estimates documentation and 2006/07 memoranda of understanding with the Minister. Advice in response to other requests for information from funding recipients was provided as required.
Advice provided will be rated as satisfactory or better by all respondents.	A letter was sent to each organisation at the end of the year requesting feedback regarding dissatisfaction, if any, with the advice or assistance received from the Ministry during the year. No concerns about the quality of advice provided by the Ministry during the year or the Ministry’s monitoring performance were raised in the responses received.
The Minister will rate, on an annual basis, the Ministry’s performance in regard to purchase advice and monitoring provided as good or better.	Feedback from the Minister by way of survey questionnaire was not sought during the year. Six-monthly reports against the purchase agreement were provided, however, and no concerns were expressed about the Ministry’s performance in response to them.

Financial Performance

(Figures are GST exclusive)

	2005/06	2005/06
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	98	98	0
Other Revenue	0	0	0
Total Revenue	98	98	0
Total Expenses	(98)	(98)	0
Net Surplus/(deficit)	0	0	0